WaitlistCare: pricing, features & update activity

Name: WaitlistCare
Price: 20 USD

Overview

WaitlistCare is waitlist management for childcare, healthcare and service providers with document collection, priority tags and email notifications, on one plan priced per location from $20 a month billed annually, with a 30-day trial.

WaitlistCare is waitlist management software for childcare, healthcare and service providers, listed in both the childcare enrollment and healthcare categories. Daycare, preschool, Montessori, therapy and senior living are named as typical settings. The vendor pages name only WaitlistCare as the company; the terms refer to North Carolina law and data is hosted on Google Cloud in the United States.

A public self-signup link lets contacts add themselves to a waitlist, and a QR code can open the join form. Each location has a separate waitlist and location-based reporting, with CSV export. Priority tags automatically move an entry to the front of the list when tagged. Required and optional documents can be collected during enrollment, and custom signup form fields exist. Registration fees or deposits can be collected during self-signup through Stripe. Notifications are sent by email. Tours appear only as a status label, and no embed, API or calendar integration was found.

Pricing is self-serve and published as a single plan priced per location. The pricing section shows $20 a month per location billed annually ($240 a year). It also has a Monthly/Annual toggle, but no monthly price appears in the readable page text, so no monthly figure is stated here. All features are on the one plan, and entries and staff accounts are unlimited. A 30-day trial needs no credit card, and there is no free plan. Fees on registration payments are Stripe’s 2.9% plus $0.30 and a 3% WaitlistCare fee per payment.

What the data shows

Update activity: Unknown. No app-store listing or changelog was found.
Market presence: Small. The domain, registered in 2026, is not in the Tranco top 1M, and there is no Chrome UX Report field data.
Buying style: Self-serve. Prices are public and sign-up needs no sales contact.
Subprocessors named in the privacy policy include Google Cloud, Brevo, Stripe and Freemius.
No status page or app was found, and the legal entity and founding year are not stated.
Pricing was checked against the live pricing section on 2026-09-30.

Pricing

Starting price: From $20 per location / month, billed annually
Free plan: No free plan listed
Free trial: 30-day free trial
Buying style: Self-serve
Contract: Monthly or annual

Source: vendor pricing page

Features

Feature	Supported	Source
Join the waitlist remotely	Yes	source
Multi-location management	Yes	source
Analytics & reporting	Yes	source
Online enrollment forms	Yes	source
Application fee collection	Yes	source
Priority / sibling rules	Yes	source

Who it's for

Best for

Single-site or small multi-site childcare centers that want a flat per-location fee source
Providers who want priority tags that move entries to the front of the list source

Not ideal for

Teams that need SMS, since only email notifications are listed source
Healthcare providers storing protected health information, since the FAQ says it is not HIPAA certified source

Pros and cons

Pros

One plan includes the waitlist and every listed feature source
30-day trial with no credit card required source
Required and optional documents can be collected during enrollment source
Registration fees or deposits can be collected during self-signup through Stripe source

Cons

Registration payments carry Stripe's 2.9% plus $0.30 and a 3% WaitlistCare fee source
Domain registered in 2026, and no reviews or app-store listings were found source
No API, embed or calendar integration was found source

Update activity and company

Update activity: Unknown
No app store or changelog data found
Market presence: Small
Not in the Tranco top 1M
No Chrome UX Report field data
Domain registered 2026
Buying style: Self-serve
Public pricing
Sign up without talking to sales

How these labels are calculated

Company and platform

Website: waitlistcare.com
Headquarters: US
Integrations: Stripe
Domain registered: 2026

Frequently asked questions

How much does WaitlistCare cost?

The pricing section shows $20 a month per location billed annually, which is $240 a year. It has a Monthly/Annual toggle, but no monthly price appears in the readable page text, so none is stated here. Entries and staff accounts are unlimited.

Is there a free trial?

Yes, 30 days with full access to all features and no credit card required. A paid plan is needed after the trial.

Does it work for healthcare?

The vendor lists healthcare, therapy and senior living among its industries, but the FAQ says it is not HIPAA certified and providers should not store protected health information in it.

Can families upload documents?

Yes. Required and optional documents can be configured for contacts to upload during enrollment.

Alternatives to WaitlistCare

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WaitlistCare

Key facts